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Topic: Other Model Tools

How to Notify Residents of New or Revised Site Rules

August 29, 2024
Download: TCHMI_0924 Model Letter.pdf
It’s a good idea to do so even if local law doesn’t require you to.  
Read more

How to Prevent and Fight Against Bedbug Infestations

July 31, 2024
Download: TCHMI_0824 Model Notice.pdf
The increase in infestations in the U.S. may be due to more travel.  As summer unfolds and the travel season kicks into high gear, there’s an increased risk that your household members may encounter bedbugs and bring them back to your site as unwanted guests. With their peak activity in the warmer months, it’s crucial to be prepared. These resilient pests hitch rides on travelers’ belongings and find new homes in unsuspecting apartments.
Read more

Inspect Interior Common Areas Periodically for Potential Hazards

January 31, 2024
Download: TCHMI_0224 FINAL Model Checklist.pdf
As a site owner or manager, it’s a good idea to check the interior common areas of your tax credit site regularly for safety hazards. If you find problems, you must immediately correct them, or risk legal liability for any potential injuries to residents, their guests, or visitors to the site. In addition, violations of health, safety, or building codes in common areas can jeopardize valuable tax credits.
Read more

Create Disaster Preparedness Plan to Protect Site, Residents

December 21, 2023
Download: TCHMI_0124 Model Form.pdf
We give you 6 guidelines to follow.  A definite plan to deal with potential disasters at your site is an important element of providing a safe environment for your staff and residents. The U.S. is experiencing more frequent and intense weather- and climate-related hazards such as hurricanes, wildfires, and flooding. These extreme weather events can lead to flooding, power loss, property damage, transportation disruptions, interrupted access to critical resources, and even loss of life.
Read more

How to Verify, Determine Income from Real Estate Investments

September 29, 2023
Download: TCHMI_2023_010 FORM.pdf
We’ll explain how to treat real estate when calculating a household’s income and assets.  The regulations for the tax credit program require site owners to use the rules found in HUD Handbook 4350.3 to calculate the annual income of applicants and residents. During the process of certifying or recertifying households, you may learn that an applicant or household member owns real estate.
Read more

Get Signed Agreement When Taking Deposits from Applicants

August 31, 2023
Download: TCHMI_2023_09 Model Agreement.pdf
Reduce the risk of a lawsuit based on an application misunderstanding. 
Read more

Use Questionnaire to Avoid Misunderstandings About Household Income

May 25, 2023
Download: TCHMI_2023_06_MF_IncomeSources.pdf
When you certify or recertify households for tax credit housing, IRS rules require you to estimate how much income household members expect to receive in the next 12 months. Without this information, you can’t certify or recertify the household’s eligibility.
Read more

How to Reduce Fire and Injury Risks from Lithium-Ion Batteries

February 23, 2023
Download: Fire Hazard Flyer_TCHMI_edit.pdf
Give residents safety tips for charging and maintaining e-bikes. 
Read more

How to Cut Risks When Accepting Packages for Residents

January 2, 2023
Download: TCHMI_2023_01_MP_PackagesStaff.pdf, TCHMI_2023_01_MR_PackagePickup.pdf
Most residents aren’t home during the day to accept packages sent to them. And with the rise of online shopping, packages that are left unattended at your site could become attractive targets for thieves and may entice thieves to regularly visit your site.
Read more

Keep Household Information Confidential to Avoid Liability, Protect Residents

November 30, 2022
Download: TCHMI_2022_12_MP_HouseholdInfo.pdf
From time to time, your site may get phone calls, letters, or other inquiries for information about residents. The request can seem innocent, or it may seem official. And some requests will be. But granting even innocent requests can cause trouble. Sites are responsible for ensuring the privacy and confidentiality of the information they collect from applicants and households. And, if you give information to the wrong person, a resident could be harmed and you could get sued.
Read more
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